Everything you need to know about PianoDJ.

How to book PianoDJ for your wedding

You can confirm a booking with PianoDJ in less than 2 minutes. There is absolutely nothing to pay at the time you make the booking. Our online booking form will work from your phone, tablet and computer so you can book us on the train, at work or from the comfort of your sofa.

  1. Fill out our online booking form (there is nothing to pay during this process)
  2. We send you a payment schedule and contract within 1-3 working days
  3. You send back the signed contract and pay the deposit to secure the booking.
  4. We send out contracts to the musicians and book them for your wedding.

Common Questions

Q. How much is the deposit?
A. The deposit is one third of the total amount.

Q. How can I make payment?
A. You can pay by bank transfer or cheque.

Q. What are you bank details?
A. All of our bank details are clearly written in the payment schedule that we send you when you make a booking.

Q. Can I wait until pay day before I book?
A. We have flexible payment plans available. Give James a call (01245 200576) or send him an email (james@pianodj.co.uk) to discuss this further.

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Piano Music for your Wedding Ceremony

Your wedding ceremony is the most important part of your wedding day and many couples choose to book a pianist for their wedding ceremony.

What is included?

Your pianist will start playing piano music up to 30 minutes before the start of the ceremony. During this time, your guests will arrive at the venue and start taking their seats in the ceremony room. The piano music creates a really nice atmosphere and sets the scene for the wedding ceremony. Here is some helpful advice about pre-ceremony prelude songs.

Your pianist will play a piece of music for the entrance of the bride. This is the moment that you have been waiting for and the one moment that you will want to treasure forever. You can pick any song in the world and your wedding pianist will learn an incredible piano version especially for your wedding. Here are some good ideas for wedding entrance music.

Your pianist will play two pieces of music during the signing of the register. During this time, you will sign all of the legal documents that complete the marriage ceremony in the eyes of the law. Your photographer will also take photos during this time.

Your pianist will play a piece of music for the departure of the bridal party. This is the final moment of your wedding ceremony and it is the piece of music that you choose to have played as you leave the ceremony room. Many couples choose to have an upbeat piece of music. Check out these ceremony departure music ideas.

The Fine Print

The absolute maximum length of playing time for the ceremony is 2 hours. Your pianist will start playing 30 minutes before your wedding ceremony and most civil wedding ceremonies take less than 30 minutes. This leaves you an hour spare in case of delays for any on-the-day emergencies.

Your wedding pianist will use a professional keyboard unless your venue has a piano or you choose to hire our digital grand piano.

If the pianist is playing a professional keyboard or our digital grand piano then a safe supply of electricity is required.

For outdoor ceremonies, your pianist will use a professional keyboard and an appropriate sound system.

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Piano Music for your Drinks Reception

During your drinks reception, you will be kept busy having your photos taken and your guests will be standing around chatting and enjoying champagne. It is a good idea to book a pianist to play for your drinks reception to keep your guests entertained.

What is included?

If you are at an ‘all in one’ wedding venue, then you pianist will start playing for your drinks reception as soon as the ceremony is finished. They will then play throughout your drinks reception until your guests are invited to take their seats for the meal.

If you are having a church wedding or getting married in a different location to your reception venue, then the pianist will start playing as soon as the first guest arrives at the venue and they will play until your guests are invited to take their seats for the meal.

The Fine Print

The absolute maximum length of playing time for a drinks reception is 3 hours. Most drinks receptions last between 1.5 hours and 2 hours. This leaves you an hour spare in case of delays for any on-the-day emergencies.

Your wedding pianist will use a professional keyboard unless your venue has a piano or you choose to hire our digital grand piano.

If the pianist is playing a professional keyboard or our digital grand piano then a safe supply of electricity is required.

For outdoor drinks receptions, your pianist will use a professional keyboard and an appropriate sound system.

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Piano Music for your Wedding Breakfast

Your wedding breakfast will be the first time that you can sit back relax, put your feet up and really allow the ‘just married’ feeling to sink in. Piano music forms a perfect backdrop to a meal because it is in the background and your guests can chat over the top. As everybody will be eating, we recommend booking a pianist to play for your wedding breakfast so that your guests do not sit in silence.

What is included?

If you are having your wedding speeches at the end of the meal, your pianist will start playing the moment you are introduced into the room for your wedding breakfast and they will finish playing when the speeches start at the end of the meal.

If you are having your wedding speeches at the beginning of the meal, your pianist will start playing when the speeches have finished and they will finish playing when the final course of the meal has been cleared from the tables or when tea or coffee is served (whichever happens first).

The Fine Print

The absolute maximum length of playing time for a wedding breakfast is 3.5 hours. Most wedding breakfasts last between 2 hours and 2.5 hours, depending on how many guests you have and how efficient the catering team is at serving your food. This leaves you an hour spare in case of delays for any on-the-day emergencies.

Your wedding pianist will use a professional keyboard unless your venue has a piano or you choose to hire our digital grand piano.

If the pianist is playing a professional keyboard or our digital grand piano then a safe supply of electricity is required.

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Piano Music for your Turnaround Period

If your venue has a turnaround period then you need to think about how you are going to stop your guests feeling as if they are being kicked out of the room. A really good trick is to book a pianist for the turnaround period. This way, you can invite guests to join you in another room for live music (and more champagne) as you greet your evening guests and they will feel that you have arranged something really special for them.

Q. What is the turnaround period?
A. The turnaround period only applies to certain wedding venues. At some venues, the wedding breakfast and evening dancing take place in the same location. This means that after you have finished your meal you will be asked to leave the room so that the venue can turn around the room in preparation for the evening reception. This is the turnaround period.

What is included?

Your pianist will start playing as soon as guests start entering the room and they will play until you move back into the main room for your evening reception. The music that you choose for the pianist to play should bear in mind that you want to get your guests ready / warm them up ready for lots of fun and dancing!

The Fine Print

The absolute maximum length of playing time for a turnaround period is 2 hours. Most turnaround periods last between 45 minutes and 1 hour. This leaves you an hour spare in case of delays for any on-the-day emergencies.

Your wedding pianist will use a professional keyboard unless your venue has a piano or you choose to hire our digital grand piano.

If the pianist is playing a professional keyboard or our digital grand piano then a safe supply of electricity is required.

For outdoor turnaround periods, your pianist will use a professional keyboard and an appropriate sound system.

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Our Wedding Pianists use Professional Keyboards

When you book one of our pianists for your wedding, they will use a professional keyboard unless your wedding venue has a piano or you hire our digital grand piano.

Read the full guide about the keyboards that our pianists use for weddings.

The Fine Print

We cannot guarantee any specific keyboard for your wedding. All of our wedding pianists own their own keyboards and they could change the make and model of the keyboard that they use at any time.

All of our pianists use state of the art professional keyboards and they sound exactly like a real piano. You can listen to over 300 recordings on our website that have been made using a professional keyboard.

If the pianist is playing a professional keyboard then a safe supply of electricity is required.

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We Have 2 Digital Grand Pianos for Hire

You just cannot beat the look and sound of a real grand piano and PianoDJ have invested in two absolutely stunning digital grand pianos. These are available to hire for weddings and they are really popular, so book quickly to avoid disappointment.

Read the full guide about our digital grand pianos.

The Fine Print

We have two black gloss, Roland RG-3F digital grand pianos available for hire.

You can watch our digital grand piano being played in the wedding piano videos on our website.

A safe supply of electricity is required for our digital grand piano.

Suitable access is required for our digital grand piano. Access must be by ramps (not steps) and large service lifts. If you are in any doubt about the access at your venue then please get in touch with us and ask for our opinion.

The digital grand piano is only suitable for indoor use – it cannot be hired for outdoor use.

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A DJ for your Evening Reception

If you love music and want a great party then it is likely that you will book a DJ for your evening reception.

What is included?

You get a wedding DJ, a festival grade line array sound system, a computer controlled lighting rig, a custom designed DJ booth, a heart light for the front of the DJ booth and 4 wireless uplighters.

All of the DJ equipment is owned by PianoDJ and a full description of the equipment with photos are available on the wedding DJ page of our website.

We have a team of three full-time DJs who play for weddings. Our DJs are incredible musicians and they are more passionate about DJing than anything else in the world. Check out videos of our DJs mixing online.

Your DJ will start playing background music when your evening reception begins. They will play a carefully chosen selection of music in their warm up set that will help them discover the type of music that appeals to your friends and family.

If required, your DJ will announce your cake cutting and will introduce your first, second (and third) dances. Your DJ can also make other announcements during the evening.

In the run up to your wedding, you can tell us about the music you love and we will send you a link to our online music request form where you can make your music requests. There are sections on this form for: first dance, second dance, third dance, last dance, brides top 10 songs, grooms top 10 songs, favourite artists/bands, requests for guests and music that you hate. This allows you to customise the music that is played for your wedding. Some couples pick a handful of songs and other couples choose 100s.

The Fine Print

Our DJs play for the evening reception. They will start playing music when your evening reception begins and will finish playing music at the end of your wedding. We do not charge extra if your wedding finishes at 1am, 2am or 3am.

The heart light DJ booth that is included in our DJ package is only available for wedding venues with suitable access. The DJ booth is designed to be used on festival stages with ramp access and it requires access to the venue without any stairs or lifts. We have ramps that we can use for venues with 4-5 steps. For venues without good access, we have a portable DJ booth that we use instead.

The DJ will perform appropriate music at the wedding reception.

In the run up the wedding, you will have an opportunity to suggest songs that you would like the DJ to play at your wedding using an online music request form.

The DJ will prepare all of the requested songs and bring a copy of every available song with them to your wedding reception.

The DJ will try and play as many of your song requests as possible during your wedding reception.

The DJ will also play other songs that work well with your requests and are appropriate.

The DJ will try to get as many of your guests dancing as possible by selecting songs that appeal to you and your guests.

The DJ will take requests from you on the night.

The DJ will take requests from guests on the night (unless specifically instructed otherwise, in writing).

The DJ is not obliged to play every single request, but will make every effort to play as many requests as possible.

If you would like the DJ to play every single request on your list and stick only to the music on your list, regardless of whether guests are dancing or not, this must be specified in writing at the time of booking.

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Hire Additional Uplighters for your Evening Reception

We include 4 uplighters with all of our DJ packages but you can choose to upgrade your DJ package to include more uplighters if you really want to transform the area around the dance floor for your evening reception.

Look through photos, watch a video and read our full guide about uplighters.

Q. What are uplighters?
A. Uplighters are lights that sit on the floor next to a wall and light up the wall in washes of coloured light.

Q. What are wireless uplighters?
A. Wireless uplighters are battery powered uplighters that do not need to be placed near to a power supply. This gives you more flexibility and options with the lighting. They are completely cable-free and this removes any health and safety issues associated with traditional uplighters.

The Fine Print

We offer three different uplighter packages: 4 uplighters (included with our DJ), 12 uplighters and 24 uplighters.

Our uplighters are wireless, battery powered uplighters.

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Bongo Player for your Evening Reception

Add some live music to your evening DJ set with a bongo player who will play over the top of the DJ and add lots of extra energy to your evening entertainment with awesome beats and catchy rhythms.

Watch a video and find out more about our bongo players.

The Fine Print

A bongo player will join the DJ for a 90 minute set (usually between 9.30pm and 11pm).

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Sax Player for your Evening Reception

Enhance your evening DJ set by adding a sax player who will play over the top of the DJ and add lots of cool saxophone parts and improvisations to the music, building up an extra layer of excitement. Sax players work really well with house music, funk and soul.

Watch a video and find out more about our sax players.

The Fine Print

A sax player will join the DJ for a 90 minute set (usually between 9.30pm and 11pm).

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Testimonials

You can find out what other couples thought about our musicians on our testimonials page.

On this page you will find written reviews and video testimonials from couples and venue staff.

Independent Review Sites

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How We Spend Your Money

It is important to know how your money is going to be spent because you need to know that you are going to get really good value for money. There is an unspoken rule among most suppliers that weddings should be more expensive. We do not believe this to be true and you can read exactly how we will spend your money on our price breakdown page.

The top 7 costs that make up the price of a wedding DJ or wedding pianist are:

  1. Musicians Fee – the money that goes directly to the musician.
  2. VAT – the money that goes straight to the government.
  3. Planning – the money that goes to the people who help you plan your day.
  4. Equipment – the money that is used to purchase and repair the instruments and equipment.
  5. Promotion – the money that is spent to help you discover the musician in the first place.
  6. Admin – the money that is spent on day to day business costs.
  7. Profit – the money that goes to the owner of the business.

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Our Full Price List

We offer the same prices to every couple – no matter the day of the week or the venue. The only exception to this rule is New Years Eve when we charge double rates.

This means that we can publish our complete price list on our website.

PianoDJ is based in Essex and all three of our DJs usually perform within an hour drive of Essex. We have a team of pianists across the UK and we can usually provide a local pianist for weddings in England. For weddings outside of England, we may have to charge an additional fee to cover the fuel, transport, accommodation costs and time of travelling.

For destination weddings, we provide custom quotes as required.

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Payment Plans

We understand how challenging it can be at times to balance all of the deposit payments that are required for weddings and if you need a custom payment plan putting together then this is something that we can help you with.

To secure a booking, we usually require a deposit (one third of the total amount).

If you would like to delay your deposit payment until pay day or you would like to split the deposit payment then we would be happy to consider your situation. Give James a call (01245 200576) or send him an email (james@pianodj.co.uk) to discuss this further.

The most important thing is that if you have decided that we are the right musicians for your wedding that you book us as soon as possible. We offer all of our dates on a first come first served basis and we do not want you to miss out.

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Frequently Asked Questions

Every time a couple ask us a question about our services that we have not been asked before, we add the question and the answer to the FAQ page on our website.

If you have any questions that are not answered on this page then please get in touch with us and fire across your questions. Do not be afraid to ask any question – other couples are probably wondering the same thing too and we will take the time to write back a really helpful reply.

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Insurance Policies

All of the musicians that work for PianoDJ are freelance musicians. It is a requirement of PianoDJ Ltd that all of the freelance musicians carry their own public liability insurance policies. We recommend that our musicians join the Musicians Union which entitles them to a £10 million public liability insurance policy.

PianoDJ Ltd also has a company public liability policy that we have put in place as an extra layer of protection for you and your guests.

Our musicians carry out personal risk assessments when they arrive at your venue and if required we can write a formal risk assessment before your wedding.

All of our electrical equipment is PAT tested annually and we invite all of our musicians to bring their electrical equipment to our unit for testing as well.

We can provide all certificates and documentation to your wedding venue by email..

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Cancellation Policy

Normal Cancellation

In the event of normal cancellation (more than 6 months before the date of the wedding), the final payment will be cancelled or refunded (if already paid). The deposit payment is non-refundable.

If you make a normal cancellation (more than 6 months before the date of the wedding), it is likely that PianoDJ Ltd will be able to find alternative work for the musician you had booked at another wedding on the same date.

For this reason, we think it is fair that you should not have to pay the final payment.

Late Cancellation

In the event of late cancellation (up to 6 months before the date of the wedding), PianoDJ Ltd reserve the right to recover 100% of the final payment.

Due to the nature of weddings, the majority of couples book musicians to play for weddings between 6 months and 24 months in advance of the wedding date.

In the event of a late cancellation (up to 6 months before the date of the wedding), it is extremely unlikely that PianoDJ Ltd will be able to find the musician alternative work at another wedding on the same date.

For this reason, full payment must be made to PianoDJ Ltd.

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Terms and Conditions

The most up to date copy of our terms and conditions is available online..

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Crisis, Accident and Emergency

What happens if the musician I booked is ill on my wedding day?

When one of our musicians is taken ill on the morning of a wedding, they are instructed to call us immediately. This gives us time to call one of our other musicians and prepare them with all the information they need to play at your wedding instead.

All of the music requests, venue details and logistics of the day are kept at our head office and we can email these over to the replacement musician.

In the unlikely event that none of our musicians are available to stand in at the last minute, we would look to book a musician of a similar or greater standard from another agency and we would incur any additional costs.

What happens if our musician gets stuck in traffic on the way to your wedding?

If your pianist falls ill or has an accident on the day of your wedding we will activate your backup pianist.

We have put in place a ‘crisis recovery plan’.

All your information such as song choices, timings and logistics, along with any other useful information are stored in our head office.

We then send over all the appropriate information to our allocated pianist and the day is saved.

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