The short answer to this questions is yes, but it carries several conditions.

CONDITION 1 – You must still use our online music request form.

You are welcome to give us a list of 200 songs and ask our DJs to only play songs from this list, but you must also still take the time to complete our online music request form.

The music request form is a really personalised form that helps our DJs build up a better picture of the music that you and your guests specifically like. If you send us a list of 200 songs, then our DJ will have no idea of what music you actually like. You must still use our online music request form so that we know each of your top 10 favourite songs to dance to, any specific requests for guests, etc.

Find out more about why you have to use our online music request form: https://www.pianodj.co.uk/faq-items/why-do-i-have-to-use-the-online-music-form/

CONDITION 2 – You must give the DJ the freedom to choose the order of the songs.

Even with the best planning in the world, it is absolutely impossible to predict before your wedding which of your guests will want to dance at the start of the night and which will want to dance later on. It is common to be asked to play music for your older guests at the start of the night and then play modern music later on. However, until the night of the wedding you will have no idea if that is actually when people will want to dance.

If your wedding goes really well and all of your friends get into the mood for dancing then they might want to get up on the dance floor straight away. The night would be ruined if you had told the DJ to play old music – no matter what.

The DJs job is to read the crowd, to see who is ready to dance and to play the right songs at the right time to get as many people dancing as possible. If you take this away from your DJ, then you might as well just have a playlist on in the background. It will save you a lot of money…but you may end up with an empty dance floor.

CONDITION 3 – You must communicate with the DJ.

If you give us a long list of songs that we have to play at your wedding, then our DJ will spend the weeks before your wedding getting to know your song choices. We have a team of excellent DJs and they are really committed to playing the music that you love at your wedding.

When we are given a long list of songs, we can see the time, effort and care that has gone into the music selection. In most cases, if you have chosen the music specifically because you know that it will get your friends and family up and dancing, then the night will be a great success. Afterall – who knows your friends and family better than you?

However, worse case scenario: nobody dances to your music.

In the event that this happens, our DJs will get a fairly quick impression on what they think is holding people back from dancing. Your guests might need warming up a bit before they are ready to dance with some catchy toe-tapping dance numbers or they might fancy a completely different style of music to the music on your list.

If this happens, then our DJ will come and speak with you. They will be really honest and upfront and give you their suggestion about what might work better. You will be given the choice of whether you would like the DJ to stick to your list or move onto something different for a while. The choice will be yours to make on the night – it is your wedding and we are working for you.

CONDITION 4 – Please don’t Google “top 200 songs for a wedding” and send us the list.

You have to understand that our DJs have the top 2000 songs to play for a wedding fresh in their mind and they can pick and choose from this repertoire to get everybody dancing. They also have incredible remixes and DJ-only versions of songs that are so much catchier and not available to the public. If you just want a good mix of music from different genres then you can literally tell us that and we will know what to do.

If on the other hand you are really into your music and have some really specific ideas then we would love to make sure that you get all of your favourite songs played.

We have a great reputation for providing excellent artists for weddings and other types of events. For us to provide a faultless performance that meets our high standards we need to follow certain procedures. When you book we ask for your music requests to be submitted a minimum of 14 days before your event, this is so that we can be adequately prepared for your event. We ask you to submit these through an online form on our website.

When you submit them through our online form a number of things happen. The information is sent to our event coordinator to check, it is automatically sent to the artist so they can prepare for your event and the information is added to a crisis recovery plan for your event. Although the crisis recovery plan virtually never gets used, it is an essential part of our service. All of our artists are human, who will on occasion be taken ill.

We pride ourselves on our excellent service and professionalism. The most important part of this professional service is coping with any crisis situation. Our crisis plan can be accessed from any where, on any mobile phone or any computer. This means any of our support team can send it to a replacement artist who needs to step in from wherever they are. When you submit the information to our online form it is automatically put into a number of places including your crisis recovery plan.

Our online music request form also has all of the timings for the day, so that we can ensure that we are in the right place at the right time.

We DO NOT accept music requests in any other format (such as Word, Excel or PDF) other than through our online form. This is so that we can be sure that our ability to cope with a crisis is never compromised.

If you send us the music requests in any other format we will ask you to re-submit them through the online form.

This rule is there to protect you and make sure your event runs smoothly whatever happens and that you have a fabulous day!

Here is the Music request form.

All of our pianists own state of the art professional keyboards for weddings and these keyboards are included free of charge in all of our piano music packages.

We cannot guarantee any specific keyboard for any event.

The majority of our pianists use Roland professional keyboards and these instruments are designed and built to sound exactly the same as a real piano.

When you book a pianist to play for your wedding, they will bring their own personal professional keyboard(s) with them to use for your event. Most of our full time pianists have two professional keyboards and this works really well for venues that have multiple rooms – because you can have different keyboards set up in different areas of your venue.

Professional keyboards come in all different shapes, colours and sizes and a pianist will choose their instruments to fit in with their own circumstances. We cannot guarantee any specific keyboard for any event.

For example:

  • SIZE OF KEYBOARD – All of our pianists have different sized cars and vans and they will have chosen a professional keyboard that works with their vehicle. Our pianists also work abroad and will often have at least one lightweight professional keyboard that is suitable for taking on an plane / train / taxi.
  • SOUND MODULES ON KEYBOARD – As well as playing background music for weddings, our pianists often work as session musicians for bands (with artists such as Tinie Tempah, Shirley Bassey, etc) and the type of professional keyboards that they use needs to be compatible with the software that they use to program sounds for these performances.
  • HEIGHT OF MUSICIAN – When you are playing a professional keyboard for over 5 hours a day, you have to pay a lot of attention to the physical demands that playing the piano has on your body. Although most people assume that pianists will have sore fingers, the most common ailment is back pain. Some of the nicer looking keyboards with fixed sides and fronts are fixed position keyboards that are designed for the ‘average person’. This means that they are not suitable for shorter or taller pianists and they are not appropriate for them to play. Instead, these musicians require a keyboard on a stand so that the height is adjustable.
  • KEYBOARDS FOR LARGE ROOMS – If your have booked a pianist to play outside or in a large room then it is likely that they will need to connect their professional keyboard to a more substantial sound system. In this instance, the sound of the sound system starts to become just as important as the sound of the keyboard. A lot of the “prettier” looking pianos do not have the right outputs to connect to a high quality professional sound system as these instruments are really designed to be used in a residential home.

Here are a selection of photos showing some of the professional keyboards that our pianists use for weddings.

Remember, we are unable to guarantee any specific keyboard for any event. If it is important for you to have a really stunning instrument for your pianist to play at your wedding then we recommend hiring our digital grand piano.

If your pianist falls ill or has an accident on the day of your wedding we will activate your backup pianist.

We have put in place a “crisis recovery plan”.

All your information such as song choices, timings and logistics, along with any other useful information are stored in our head office.

We then send over all the appropriate information to our allocated pianist and the day is saved!

Our wedding pianists are specialist musicians and they only play at weddings – unfortunately, we cannot invite you to somebody else’s wedding!!

However, we completely understand that you would want to hear and see our pianists playing the piano before you book them for your wedding, so we have taken the time to make the following options available to you.

Our wedding pianists are specialist musicians and they only play at weddings – unfortunately, we cannot invite you to somebody else’s wedding!!

However, we completely understand that you would want to hear and see our pianists playing the piano before you book them for your wedding, so we have taken the time to make the following options available to you.

You can listen to over 100 recordings online, watch videos of our pianists on YouTube or come and meet us at a local wedding fayre.

We sometimes get asked about if the bride or grooms friend can play a special piece for them. Would it be OK for them to use our piano?

We are happy to trust your judgement about your friends piano playing and we would love to help you with such a special request.

It is important that you let us know about this before the wedding so that we can pass on the message to our pianist.

Also, if your friend is a guest at your wedding, then it is likely that they will have been eating and drinking. To protect our instruments, we insist that your friend must wash their hands before playing the piano – sticky piano keys are bad!!

Our wedding pianists are more than happy to accompany singers for your ceremony.

However, there are a couple of stipulations:

  1. You must provide the sheet music for our pianist. The music must be the same version as the song that the singer has learnt and it must be in the correct key.
  2. We recommend a 15 minute rehearsal on the day of the wedding to run through the song. Our pianist will be able to play the piano part to an exceptional standard, and the rehearsal is just to give the singer and the pianist a chance to play together before the performance. This rehearsal will take place 1 hour before the ceremony and it is included in the price that you have paid for our wedding pianist.
  3. If you want to book an additional rehearsal prior to the day of the wedding, then this is possible but it will incur an additional fee of £150 for each hour of rehearsal.

I would like to invite you to check out our free online guide with recordings, hints, tips and suggestions about choosing your wedding ceremony music.

Hopefully, this easy to use guide will give you some inspiration.

If you have a favourite song that you would like to have played on the piano for your wedding ceremony then why not drop us an email with your ideas?

In the summer, we often provide wedding pianists to play outside for the drinks reception. It is really lovely to hear the sound of live piano music drifting through the courtyards and across the gardens at your wedding venue.

You should consider that our pianist will need a safe supply of electricity, and they should ideally be playing in a spot that is sheltered from the wind.

A wedding pianist playing for a wedding at Newland Hall in Essex. An outdoor reception at Newland Hall in Essex.

A wedding pianist playing for an outdoor wedding at Newland Hall in Essex.

Our musician will check the Met Office weather forcast on the day of the wedding and if they feel that it is likely to start raining, then they will set up the piano inside with speakers positioned so that you can still hear the piano music outside.

An outdoor wedding in the pavillion at Hunters Meet Hotel in Hatfield Heath. An outdoor civil ceremony at Hunters Meet Hotel in Essex.

An outdoor wedding in the pavillion at Hunters Meet Hotel in Hatfield Heath.

We are often asked to provide pianists for open-air civil wedding ceremonies and some of our favourite venues that offer this service include the Reid Rooms, Hunters Meet, Quendon Park, Newland Hall and Blake Hall.

This is a very good question – and I recommend that you should ask the same question to your photographer, videographer, toastmaster, magician, etc.

For all weddings, we ask you to provide our pianists with soft drinks. In most situations, the pianist is able to ask a passing waiter for a glass of water and this is more than adequate.

If you book a pianist to play for the ceremony, drinks reception and wedding breakfast (over 5 hours of continuous piano playing), we ask you to provide the pianist with a main course or a plate of sandwiches. Our pianist will eat this when they have finished playing for your wedding – at the end of the wedding breakfast (during the speeches).

All of our musicians regularly play the piano for extended periods of time without any breaks.

Our professional wedding pianists are more than happy to play without any breaks – unless, of course, they need to answer the call of nature!!

You can be sure that our wedding pianists will be dressed smartly for your wedding. The male pianists will wear suits and the female pianists will wear dresses.

For more formal occasions, we are more than happy for you to request that our musicians wear dinner jackets or ballgowns as required.

For themed weddings, we will ask our pianist to make every effort to fit in with the theme. We have supplied pianists for masquerade balls, medieval weddings and tudor weddings.

Our pianists can even play with masks on and are often booked for Masquerade Balls at Down Hall.

Our pianists can even play with masks on and are often booked for Masquerade Balls at Down Hall.

All of the pianists that we supply for weddings undergo a thorough selection process:

  1. The pianist must provide recent demo recordings or videos which reflect an exceptional standard of piano playing.
  2. They must have already been performing at weddings for a minimum of one year.
  3. Each applicant must be able to provide a minumum of 15 positive testimonials from their previous clients.
  4. A reference must be provided from a venue / restaurant at which the pianist reglarly plays to show that they are reliable, trustworthy and punctual.

If a pianist meets and exceeds all of these standards, then they will be called to audition.

In the audition, the pianist will be asked to play an hour of background music in their preferred style. They will also have to play three “set pieces” that they will be asked to prepare at the time they are invited to audition.

Our pianists are exceptional musicians and are the best pianists available to play for weddings.

All of our digital pianos and electrical equipment is PAT tested yearly and we are happy to email proof of PAT testing to your venue if they require this information.

Our PAT testing is done by Chris at CB Sound Video Light Ltd.

We actively encourage all of our musicians to join the Musicians Union and this membership includes a £10,000,000 public liabilty insurance policy.

All of our musicians are covered by £10,000,000 public liability insurance.

All of our pianists have to send a copy of their public liabilty insurance certificate to our head office to prove that they have sufficient cover before we book them to play the piano at any event.

We currently have bookings in the diary for weddings that are in two years time.

We find that couples who have seen one of our musicians playing at a friend or relatives wedding tend to book us as soon as possible to make sure that we are definitely available.

In the summer, we are exceedingly busy and often have 4-5 weddings every day. If you are getting married between May and September, we recommend that you book your wedding pianist at least a year in advance in order to make sure that one of our brilliant piano players or DJs are available for your wedding.

When one of our musicians is taken ill on the morning of a wedding, they are instructed to call us immediately. This gives us time to call one of our other musicians and prepare them with all the information they need to play at the wedding instead.

All of the music requests, venue details and logistics of the day are kept at our head office and we can email these over to the replacement musician.

In the unlikely event that none of our musicians are available to stand in at the last minute, we would look to book a musician of a similar or greater standard from another agency and we would incur any additional costs.

A piano arrangement of a song will always sound different from the original, but the live music will add an extra special sense of occasion and intimacy that you cannot get from a recorded track.

We hope that live piano music will be able to give you that “spine tingling” sensation as you walk down the aisle towards your husband-to-be…

Please contact us and we will be happy to record a sample of how your choosen song will sound played on the piano.

We are often asked by couples who have booked our wedding pianist to arrange a piano instrumental version of their favourite song especially for them. Requests have ranged from love songs and chart hits to rock and UK garage.

You can be sure that our wedding pianist will make every effort to learn a piano cover of “your song” – even if it has not been done before…oh, and our wedding pianists can play Your Song by Elton John (recently brought back to the charts by Ellie Goulding).

We will choose a wedding pianist who specialises in your favourite styles of music.

You will probably have visited other pianist websites and read numerous claims that “the pianist is an expert in all styles of music”. I would advise that you treat this statement as dubious.

All of our wedding pianists play a varied selection of piano music that will appeal to your guests young and old. They will play piano music in different styles and from different genres and they will mix together old and new songs.

We will be the first to admit, however, that a pianist can only really be a true expert in one or two styles of piano music.

Styles of piano music could include: classical, jazz, music from films, indie, the great American songbook, music from musicals, pop songs and chart hits arranged for piano, 90s dance music played in a chill-out style, etc.

One of the benefits of booking a wedding pianist from us is that we are able to pick the wedding pianist who is most passionate about the same styles of music that you like.

We have a stunning Roland digital grand piano for hire and this can be hired with one of our wedding pianists or on its own.

This instrument makes an incredible sound and when we tested the digital grand piano in Harrods, we had so many shoppers stop and look inside the lid for the strings. Even when they saw the internal speakers, they still couldn’t believe that it wasn’t a real piano!!

It is much cheaper to hire a digital grand piano than a traditional acoustic grand piano, it is easier to transport and set up and it will sound just as good.

It depends on the size of the room. We have seen and heard other wedding pianists playing for large weddings with only one set of speakers. The result is the people next to the wedding pianist are deafened by the volume of the piano and the people at the other side of the room cannot hear the piano at all.

In large rooms we can keep a consistant volume across the whole room by setting up multiple sets of speakers across the room so everyone can hear the pianist at a suitable volume.

Please call us and we will give you specific advice about your specific venue.

We have never yet had a problem fitting a wedding pianist and their piano into a wedding venue.

A wedding pianist can fit comfortably between the back row of chairs and the rear wall in the ceremony room at the Reid Rooms.

The width of the digital pianos that we use is between 130-150cm and the depth from the front of the piano to the back of the piano stool is between 90-100cm.